Virtual Administrative Assistant - Flexible Schedule

Steven Lacey Concept Solutions

Position Overview

Steven Lacey Concept Solutions is seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our executive team and daily operations. This flexible schedule position offers the perfect opportunity for self-motivated professionals who excel in remote work environments and value work-life balance. Join our innovative team and help streamline business operations while working from the comfort of your home.

About Steven Lacey Concept Solutions

We are a forward-thinking consulting firm specializing in strategic business solutions and operational optimization. Our company values efficiency, innovation, and professional growth. We believe in empowering our team members with flexible work arrangements that promote both personal well-being and professional excellence.

Key Responsibilities

• Executive Support: Provide comprehensive administrative assistance to senior management and project teams
• Calendar Management: Schedule appointments, coordinate meetings, and manage executive calendars across multiple time zones
• Communication Management: Handle email correspondence, screen phone calls, and manage client communication
• Document Preparation: Create, edit, and format reports, presentations, proposals, and business correspondence
• Data Management: Maintain databases, update client records, and organize digital filing systems
• Travel Coordination: Arrange travel itineraries, book accommodations, and manage expense reports
• Project Support: Assist with project coordination, deadline tracking, and status reporting
• Client Relations: Provide professional support to clients and maintain positive business relationships
• Research Tasks: Conduct market research, gather information, and prepare summaries for management review
• Administrative Operations: Manage office supplies orders, vendor relationships, and general administrative tasks

Required Qualifications

• Education: High school diploma required; Associate degree in Business Administration or related field preferred
• Experience: 2-3 years of administrative or executive assistant experience, virtual work experience preferred
• Technical Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with Google Workspace (Gmail, Drive, Calendar, Docs)
  • Familiarity with project management tools (Asana, Trello, or similar)
  • Basic knowledge of CRM systems
• Communication: Excellent written and verbal communication skills with professional phone manner
• Organization: Strong organizational skills with ability to prioritize multiple tasks and meet deadlines
• Technology: Reliable high-speed internet, modern computer, and quiet home office environment
• Availability: Flexible schedule with core availability during business hours (EST)

Preferred Qualifications

• Bachelor's degree in Business Administration or related field
• Experience with accounting software (QuickBooks, FreshBooks)
• Social media management experience
• Previous experience supporting C-level executives
• Certifications in Microsoft Office or Google Workspace
• Bilingual capabilities (English/Spanish)

Schedule & Flexibility

• Flexible Schedule: 25-35 hours per week with flexible timing
• Core Hours: Available 10:00 AM - 2:00 PM EST for team collaboration
• Schedule Options: Morning, afternoon, or split-shift arrangements available
• Time Zone: Eastern Standard Time preferred, other US time zones considered
• Workload: Varies based on business needs and project cycles
• Communication: Regular check-ins via video calls and instant messaging

Compensation & Benefits

• Hourly Rate: $18-$25 per hour, based on experience and qualifications
• Payment Schedule: Bi-weekly direct deposit
• Performance Bonuses: Quarterly performance incentives available
• Professional Development: Access to online training and certification programs
• Technology Stipend: Monthly allowance for internet and phone expenses
• Flexible PTO: Paid time off for full-time equivalent hours
• Holiday Pay: Compensation for major holidays when worked
• Health Benefits: Health insurance stipend for qualifying hours

Work Environment & Equipment

• Home Office: Dedicated workspace required
• Technology Provided: Company laptop and software licenses
• Equipment Requirements:
  • High-speed internet (minimum 25 Mbps)
  • Professional headset for video calls
  • Printer/scanner access
  • Backup internet connection recommended
• Security: Adherence to company data security protocols and confidentiality agreements

Performance Expectations

• Response Time: Respond to communications within 2-4 hours during business hours
• Quality Standards: Maintain 95% accuracy rate on all administrative tasks
• Availability: Reliable attendance for scheduled meetings and core hours
• Professional Development: Participate in monthly training sessions
• Reporting: Weekly progress reports and monthly performance reviews

Application Requirements

To apply, please submit:

1. Resume: Highlighting relevant administrative and virtual work experience
2. Cover Letter: Explaining your interest in flexible virtual work and availability
3. Portfolio: Examples of administrative work, reports, or presentations (if available)
4. References: Contact information for 2-3 professional references
5. Availability Statement: Preferred schedule and time zone information

Application Process

• Initial Review: Applications reviewed within 3-5 business days
• Skills Assessment: Online assessment for qualified candidates
• Video Interview: Virtual interview with hiring manager
• Reference Check: Professional reference verification
• Offer Extended: Conditional offer pending background check

Why Choose Steven Lacey Concept Solutions?

• True Flexibility: Work when you're most productive
• Professional Growth: Opportunities to expand skills and responsibilities
• Supportive Team: Collaborative and understanding work culture
• Technology Forward: Modern tools and systems
• Work-Life Balance: Genuine commitment to employee well-being
• Competitive Compensation: Fair pay with growth potential

Equal Opportunity Employer

Steven Lacey Concept Solutions is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates regardless of race, gender, age, religion, sexual orientation, disability status, or veteran status.